workplace presence

Microsoft is rolling out a feature called "Workplace check-in" that allows organizations to track employee presence in the office through Wi-Fi connectivity, integrated with Microsoft Teams and configured via Microsoft Places. This feature, first noted in September 2025, will not be enabled by default. It logs an employee's location when they connect to the company’s Wi-Fi, such as when they arrive at the office. The rollout was delayed due to privacy concerns, but Microsoft is moving forward, ensuring users can control their participation. The feature does not provide real-time tracking like mapping services but indicates presence based on Wi-Fi connection. Users must grant location access through their operating system, and if they decline, IT policies cannot override this choice. Teams’ Workplace check-in is disabled by default and can be activated by IT administrators with two options: Inform mode, which notifies users of the feature and allows opting out, and Ask mode, which requests permission to share location data. Microsoft clarifies that the feature is not intended for surveillance and does not track movements over time. Employees can choose whether their presence is visible to others while on-site. The initial rollout is tied to organizations using the Microsoft Places directory, and as organizations set up the feature, more users will likely be affected. Additionally, Microsoft is enhancing Teams with improvements for speed and a new user interface for meetings.