In a world where digital communication often relies on visual content, the ability to extract text from images has become increasingly essential. Microsoft is addressing this need with its built-in Snipping Tool in Windows 11, which now features Optical Character Recognition (OCR) capabilities. This advancement simplifies the process of capturing text from various sources, such as PowerPoint slides or infographics, allowing users to seamlessly integrate this information into their documents or applications.
Extracting text from screenshots using the Snipping Tool in Windows
The Snipping Tool, a staple since the era of Windows Vista, has evolved significantly over the years. The latest iteration in Windows 11 empowers users to effortlessly extract text from screenshots and images. This functionality not only allows for direct copying of text but also offers options to format it as a table or redact sensitive information.
This feature is available on Windows 11 or higher. To confirm you have the correct version of the Snipping Tool, navigate to Settings > About this app. If your version is not 11.2308.33.0, an update can be obtained via the Microsoft Store.
Once the appropriate version is confirmed, extracting text becomes a straightforward process. Follow these steps:
- Open the Snipping Tool and either take a new screenshot of the desired image or right-click an existing image and select Open with -> Snipping Tool.
- Click the Text actions button located on the bottom toolbar.
- The Snipping Tool will scan the image and highlight any text it can extract. You can then choose to Copy all text (using Ctrl + C), or opt for Copy as table or Quick redact.
- The extracted text is copied to the Windows Clipboard, ready to be pasted into applications such as Word or Google Docs using Ctrl + V. For instance, copying the text as a table can enhance organization when pasting into Word.
OCR made easy with the Snipping Tool
The introduction of OCR capabilities within the Snipping Tool eliminates the need for costly third-party software for text extraction. While it may not boast the extensive features of more advanced graphic design software, it effectively meets the needs of users for basic tasks. For those who prefer alternatives, similar OCR functionalities are also available in Microsoft Photos (version 2024.11100.17007.0 or higher) and the Text Extractor in PowerToys.
Moreover, many applications within Windows are undergoing significant enhancements, incorporating AI features that improve user experience. Notably, Microsoft Edge and Photos have seen upgrades, and a new Rewrite text feature has been introduced in Notepad. Overall, the inclusion of OCR in the Snipping Tool adds considerable value to Windows 11, making it a more robust tool for productivity and creativity.
