Google is consistently enhancing its Workspace suite, introducing a plethora of features that can sometimes feel overwhelming to keep up with. Recently, Google Tasks has undergone significant transformations, particularly with the latest addition of more organized task lists. As someone who often relies on ToDoist, I find this development particularly appealing. This week, however, Google has made a noteworthy stride for Android users by integrating task management directly within the Google Calendar app, effectively eliminating the need for the standalone Google Tasks app.
Previously, users could view tasks within Google Calendar, but they were often dispersed and linked to specific dates, lacking a cohesive view. The recent update changes that dynamic, providing a dedicated space where all tasks can be accessed, even those without due dates. This enhancement aligns more closely with the functionality offered by traditional project management systems.
This feature was initially rolled out on the web earlier this year, and while it may not yet rival the sophistication of established tools like Asana or Trello, it represents a positive shift. Now, Android users can enjoy similar benefits, allowing for a more streamlined approach to task management. Many users, myself included, have previously resorted to entering tasks as calendar events for easier access. With this update, creating tasks and to-do lists is now a legitimate option, complete with the ability to assign dates to each item.
Tasks now open into their own dedicated view, enabling users to initiate new lists and include subtasks. However, the absence of an accordion feature still makes it challenging to achieve a comprehensive overview of tasks.
Credit: Amanda Blum
How to access Tasks in Google Calendar
To access tasks, simply open the Calendar app and click on the tasks icon located in the upper right corner, resembling a checkmark. This action will direct you to your upcoming tasks, followed by any previously due tasks. Users can create new lists and subtasks, assigning them to specific dates, establishing a bidirectional relationship with the calendar.
While I appreciate the functionality, I find the current design of the lists less than ideal. A more accordion-based user interface would enhance usability compared to the existing horizontal scrolling format. Nevertheless, I remain optimistic that future iterations will refine this feature, making it more competitive with premium project management tools. For now, this integration reduces the number of apps cluttering my phone, although those who prefer a dedicated Tasks app can continue to use it, especially if they enjoy having a shortcut or widget readily available.
If this feature has not yet appeared on your mobile device, rest assured it will be rolling out over the next few weeks. While I’m not ready to abandon ToDoist or my other project management tools just yet, I am intrigued by the direction in which Google is heading.
