Windows Backup for Organizations: A New Tool for IT Administrators
Microsoft is once again bridging the gap between familiar user experiences and enterprise needs with its latest offering: Windows Backup for Organizations. This innovative functionality is designed to assist IT administrators in managing device resets and migrations, particularly for users transitioning from Windows 10 to Windows 11.
It is essential to note that this tool does not serve as a comprehensive backup solution. Unlike traditional backup systems that create disk images or transfer files to alternate locations, Windows Backup for Organizations focuses specifically on preserving Windows 10 and 11 settings. It enables users to restore these settings on devices joined to Microsoft Entra, along with a list of installed Microsoft Store apps that will be reinstated in the user’s Start Menu.
The target audience for this tool is clear: administrators who frequently handle device resets or migrations. Microsoft emphasizes that the tool will facilitate a smooth transition for users moving from Windows 10 to Windows 11, utilizing a saved backup to streamline the process.
While backups can be initiated from supported versions of Windows 10 (22H2) or Windows 11 (22H2 and later), restoration is limited to Windows 11 (22H2 and beyond). Furthermore, although backups can be conducted on both Entra-joined and Entra Hybrid-joined devices, only those that are fully Entra-joined can restore settings and Microsoft Store apps directly to the Start Menu.
The backup policy can be enabled through mobile device management (MDM) or Group Policy, and administrators will appreciate that this feature is opt-in and disabled by default. Once activated, the backup process is designed to be seamless and user-friendly. A scheduled task runs every eight days unless manually triggered, ensuring that settings are regularly backed up without requiring constant oversight.
Microsoft anticipates that IT departments will utilize the Out-Of-Box Experience (OOBE) for system restoration. During this process, users will sign in and be presented with options to restore their profiles. However, it is important to note that restoring via alternative methods is not currently supported.
While the tool simplifies the migration process, it does not back up user files. For instance, if a user has a cherished desktop wallpaper, they will need to find a way to preserve it separately. The backup data is securely stored within the enterprise’s tenant, and cross-tenant migration is not supported. Additionally, support for Cloud PCs is not yet available.
In summary, while the functionality may seem straightforward, it offers significant advantages for administrators managing device transitions. Microsoft asserts that “Windows Backup for Organizations helps reduce migration overhead, minimize user disruption, and strengthen device resilience against incidents.” However, for administrators who have yet to devise a strategy for the approaching end of support for various Windows 10 editions, this new tool may be just one of many challenges on their horizon.
