Microsoft 365 has long been synonymous with productivity, offering a suite of essential applications like Word, Excel, and PowerPoint. However, the recent introduction of Copilot AI tools has led to an increase in subscription prices, prompting Microsoft to explore alternative options for users. According to tech site Beebom, Microsoft is currently testing a free, ad-supported version of its Office desktop applications, which would allow users to access these tools without the burden of a subscription or a one-time purchase fee.
This initiative, while promising, comes with certain limitations. Users of the free version will find that local file saving is not an option; instead, documents must be stored on OneDrive, Microsoft’s cloud storage solution. While OneDrive offers 5GB of free personal storage and can be accessed from various devices, this requirement may not sit well with those who prefer to keep files on their local machines. Additionally, the free version will lack access to advanced features such as add-ins, sophisticated formatting options, and dictation capabilities. Essentially, users will have access to the fundamental functions of the applications, primarily focused on writing and editing tasks.
In a conversation with PC World, Microsoft confirmed that it is conducting limited tests for this free version but clarified that there are no immediate plans for a public launch. “Microsoft has been conducting some limited testing,” the company stated. “Currently, there are no plans to launch a free, ad-supported version of Microsoft Office desktop apps.” Despite this, the testing phase suggests that a free option could be on the horizon, potentially benefiting users who might otherwise be deterred by subscription costs.
Is Microsoft onto something here?
The financial commitment required for Microsoft 365 subscriptions can be significant, with monthly fees starting at .99 or annual payments reaching . This pricing structure may deter occasional users who only need access to these applications sporadically, especially given the rise of alternatives like Google Docs and Sheets. A free version would provide a valuable resource for those who need to open and edit documents without the financial commitment of a subscription.
For instance, consider a scenario where a user receives an Excel sheet via email but does not have the software installed. The availability of a free version would enable them to access Excel, complete the necessary edits, and return the document without any hassle. Furthermore, for users who only require basic functionalities—such as typing or simple editing—the free version would present a cost-effective solution, allowing them to avoid unnecessary expenses associated with advanced features they do not need.
While Microsoft is currently testing this free version with a limited audience, the timeline for a broader rollout remains uncertain. However, the potential benefits for users are clear, offering a glimpse into a more accessible future for essential productivity tools.
