As organizations prepare for the transition from Windows 10 to Windows 11, major players like Microsoft, Apple, and Linux distribution maintainers are taking the opportunity to address any potential issues that may arise during mass deployment. This transition period also enables third-party developers to release updates that ensure compatibility with essential business applications. Fortunately, most Windows 10 applications will continue to function seamlessly without the need for modifications.
Mainstream support for Windows 10 concluded in October 2025. However, users can take advantage of the Extended Security Update (ESU) program, which offers an additional 12 months of coverage for home and small business users. This can be obtained by syncing PC settings, redeeming 1,000 Microsoft reward points, or paying a nominal fee of approximately plus tax. Enterprises have the option to extend coverage until October 2028 through a paid agreement.
Productivity enhancements
Windows 11 presents a refined user interface, with notable changes such as the default centering of taskbar items, which can be reverted to the left if preferred. The overall aesthetic feels lighter, enhanced by Windows 11’s Fluent Design that incorporates elements like virtual Mica and Acrylic, along with a dimming overlay known as ‘smoke’. Each design element serves a specific purpose: Mica is used for primary window elements, acrylic for transient overlays, and smoke directs attention away from less critical items.
These visual improvements contribute to a more inviting workspace, complemented by practical enhancements like snap layouts, which facilitate the organization of multiple windows for a comprehensive view of active applications. When paired with appropriately sized monitors, these features can lead to significant productivity gains. Additionally, the Cloud Clipboard feature allows users to copy multiple selections and synchronize them across devices linked to the same Microsoft Account.
The Start menu has been simplified, moving away from pinned tiles to focus on app and file lists. Live tiles have been replaced with Widgets, accessible via a dedicated taskbar icon or by pressing Windows + W. Users can customize their Widget selection or hide them entirely if they are not utilized. Organizations can leverage Widgets to display corporate information for users signed in with Active Directory or Entra ID, while individuals can monitor tasks, meetings, and documents through Microsoft 365 Workfeed Integration.
Users have the option to pin items to the Start menu’s app and file lists or allow Windows to curate suggestions based on usage patterns, streamlining access to frequently used files. The File Explorer sidebar has also been reorganized for convenience, allowing multiple folders to be opened in tabs to minimize on-screen clutter and enhance multitasking.
Stay focused
Building on the Focus Assist feature from Windows 10, Windows 11 introduces direct focus settings accessible from the taskbar, along with a focus utility familiar to users of productivity techniques like the Pomodoro method. This feature integrates with the Windows Clock app, enabling users to designate work and break periods while syncing with Microsoft To Do to prioritize tasks during focus sessions.
When a focus session is initiated, Windows suppresses notifications, sounds, and alerts, creating an environment conducive to concentration. This enhancement is particularly beneficial for those prone to distractions, potentially increasing productivity and allowing for earlier completion of tasks.
Windows 11 AI
Copilot, commonly pre-installed and easily accessible from the taskbar or Start menu, enhances user experience by allowing for natural language queries, brainstorming, and fact-checking. Depending on the hardware and Windows build, Copilot offers additional features tailored for business environments.
For instance, Copilot+ PCs equipped with a neural processing unit (NPU) can utilize Copilot for real-time video and audio translation across more than 40 languages. Some devices also have access to the Recall feature, which captures and indexes screenshots for later reference. This functionality, currently in preview, can be activated through the Recall app or Windows Settings.
Recent updates include off-web support for Copilot Actions, enabling users to automate tasks across applications using natural language. Copilot Vision allows the AI to visually assist users by highlighting elements on the screen and providing guidance without directly interacting with the PC. Microsoft assures users that Vision does not store or utilize data for training purposes, ensuring privacy and security during sessions.
Security
Windows Hello enhances security by binding login credentials, whether in the form of a PIN or biometric reading, to individual devices. This approach minimizes the risk of unauthorized access compared to traditional username and password systems. For managed networks, Windows Hello for Business integrates with Active Directory and Microsoft Entra ID, bolstering protection against credential theft and phishing attacks.
Optional integration with Microsoft Defender for Endpoint provides security teams with a comprehensive overview of incidents and alerts, facilitating rapid response to threats. This system-wide visibility aids in enforcing security policies and automating investigations, allowing for swift remediation of potential vulnerabilities.
Windows 11 also supports Pluton Security Processors, which safeguard credentials and personal data at the hardware level, making it significantly more challenging for attackers to compromise security.
Making the switch
While users may notice some visual changes, acclimatizing to Windows 11 should be a straightforward process for both business and home users. The core functionality remains largely intact, with only minor adjustments to the user interface. However, the system requirements for Windows 11 may present a challenge for some organizations. The minimum specifications include a 1GHz processor, 4GB of RAM, 64GB of storage, and support for Secure Boot, with a critical requirement for Trusted Platform Module (TPM) version 2.0.
Many devices manufactured in recent years will meet these requirements, but it is advisable to assess your hardware fleet to ensure compatibility with TPM 2.0. In cases where TPM is present but disabled, users should check if it can be enabled. If the module is absent, upgrading hardware or considering alternative operating systems may be necessary. Fortunately, upgrading does not have to be costly, as refurbished options are often available that meet the necessary specifications.
Which Windows is right for your business?
All editions of Windows 11 support encryption on compatible devices, biometric security, and presence sensing features. The Pro and Pro for Workstations editions offer additional benefits such as BitLocker device encryption, remote deployment capabilities, and support for Active Directory domains. Pro for Workstations also features the Resilient File System (ReFS), which enhances data recovery options.
For larger organizations, Windows 11 Enterprise includes advanced features for centralized device management and security policies, making it ideal for multinational corporations with dedicated IT teams. For most small to mid-sized businesses, Windows 11 Pro serves as a suitable middle ground, while solo workers may find Windows 11 Home sufficient for their needs, offering essential features like Copilot and Teams.
Upgrading from Windows 10 to the corresponding version of Windows 11 is typically free, provided that devices meet the minimum system requirements. For those needing to purchase outright, prices vary, with Windows 11 Home available around £119 and Windows 11 Pro at approximately £219.
