5 apps I recommend you use instead of Google Calendar
October 31, 2025
Google Calendar has established itself as a reliable tool for many, offering a free and user-friendly interface that integrates effortlessly with other Google services such as Gmail, Drive, and Tasks. The recent integration with Gemini allows users to create calendar entries through simple prompts, enhancing its functionality. However, despite its advantages, the platform is not without its drawbacks. Users often find it visually unappealing, lacking the aesthetic appeal that many modern applications boast. Additionally, the absence of natural language processing means users must manually input dates and times, a feature that has become standard in many competing tools. Concerns over data privacy also linger, as some users hesitate to entrust their information to a tech giant like Google.
For those contemplating a shift away from Google Calendar, several alternatives offer unique features and benefits. Here are five noteworthy options:
Proton Calendar
For individuals prioritizing privacy, Proton Calendar stands out. With end-to-end encryption, users can rest assured that their data remains confidential, even from the company itself. The design strikes a balance between simplicity and personality, featuring purple accents and engaging icons. While its integration with third-party services is limited due to its privacy focus, it works seamlessly with Proton’s own offerings, such as Mail and Drive. The free version allows for three calendars per account, but a subscription starting at .99 per month unlocks additional features, including the ability to share calendars.
Notion Calendar
Notion users will find the Notion Calendar particularly appealing, as it allows seamless integration with existing databases. Users can edit and access their calendars with a single click, and the app supports features like shared calendars and scheduling links for meetings. The desktop version offers convenient pop-up notifications for quick access to scheduled calls. Its design is both simple and visually appealing, and it supports multiple time zones, making it ideal for international teams. However, the full benefits of Notion Calendar are best realized by those already using Notion, as the integration is a significant advantage.
Any.do – To-do List & Calendar
Any.do is primarily recognized as a task management application, yet it also functions as a calendar. This dual functionality is ideal for users looking to consolidate their task management and scheduling needs. The app integrates with major calendar providers, allowing for a smooth transition from Google Calendar. Tasks entered into Any.do automatically populate the calendar, providing a comprehensive overview of upcoming responsibilities. The design is user-friendly, though certain features such as color tags and recurring tasks are part of a premium plan starting at .99 per month.
Business Calendar 2
Business Calendar 2 offers a professional design that may appeal to users who prefer a traditional aesthetic. It includes all the essential features expected from a calendar app, along with a dedicated Birthday view to help users remember important dates. The app also integrates a Tasks section and provides a customizable floating action button for easy access to various functions. While the app is free, a premium version is available for [cyberseo_openai model=”gpt-4o-mini” prompt=”Rewrite a news story for a business publication, in a calm style with creativity and flair based on text below, making sure it reads like human-written text in a natural way. The article shall NOT include a title, introduction and conclusion. The article shall NOT start from a title. Response language English. Generate HTML-formatted content using
tag for a sub-heading. You can use only
,
,
,
, and HTML tags if necessary. Text: Andy Walker / Android AuthorityThe Day view with the bonus calendar above it.Don’t get me wrong, there’s a lot to like about Google Calendar. It’s free, easy to use, and works seamlessly with the company’s other services, including Gmail, Drive, and Tasks. It’s even integrated with Gemini, so you can do things like prompt it to make a calendar entry.However, the app does have its downsides. It lacks any visual flair whatsoever, which is a common theme among Google apps. It doesn’t support natural language processing, so you have to add in the date and time manually instead of just writing it out, like you can with most other tools these days. And the fact that it’s owned by Google is a concern for some, since not everyone trusts their data with the tech giant.If, for any reason, you’re thinking of moving away from Google Calendar, I have you covered; here are five of the best Google Calendar alternatives I recommend you check out.
Which Google Calendar alternative do you think is best?
20 votes
Proton Calendar
Andy Walker / Android AuthorityIf privacy is what you’re after, Proton Calendar is for you. Everything is encrypted, so not even the company can see any of your data. It’s a great start for those who don’t want to share their sensitive info with big tech.The design is great as well. I really like how Proton managed to keep it simple and clean yet added a bit of personality to it through purple accents and interesting icons. You don’t need much to make the design pop — just a few details make a big difference.It has limited integrations with third-party services due to its privacy focus, but it does work well with Proton’s own services, including Mail and Drive. It’s free to use, but there’s a limit of three calendars per account. If you want more — up to 25 — or if you want the ability to share them with other people, you’ll need a subscription that starts at $9.99 per month.
Notion Calendar
Andy Walker / Android AuthorityIf you’re a Notion user like me, this app should be at the top of your list. You can connect it to your databases set up in Notion and then edit them or open them up in Notion with a single click. You also get all the usual features, including the ability to share a calendar and create scheduling links for meetings, giving people the option to choose a time that works for everyone. Don’t want to miss the best from Android Authority?
I love how the desktop version offers pop-up notifications, allowing me to quickly join a scheduled call with just a click. I also appreciate that the app is free and supports multiple time zones, which is a must for me since I work with an international team. Then there’s the design, which is simple yet eye-catching at the same time. And unlike Proton, it connects to various third-party services — like those from Google — with ease.If you’re not a Notion user, the app loses some of its advantages over the competition since you won’t be using the integration between the company’s two apps. You can still give it a shot, and perhaps the ease of use, the design, and other great features related to video conferencing will convince you to make the switch.
Any.do – To do list & Calendar
Mitja Rutnik / Android AuthorityThis one is a bit different. Most people know Any.do as a task management app, similar to Todoist, Google Tasks, TickTick, and the rest of the gang. However, it’s technically also a calendar app — I mean, it’s in the name — despite that not being its sole or even main functionality.If you’re looking to combine a task manager with a calendar, Any.do is for you. It integrates with all the main calendar providers, so you can make the switch over from Google Calendar with ease. All tasks you add to the app automatically appear in the calendar as well, giving you a clear view of what’s coming.The app itself is very nicely designed. I used it for a few years before moving my task management over to competing services and was generally happy with it. However, while the app is free, certain features like color tags and labels, recurring tasks, and customizable themes are part of a premium plan that starts at $4.99 per month.
Business Calendar 2
Andy Walker / Android AuthorityThis app gives off an old-school, professional design that actually works, even though I’m more into modern designs that have a touch of personality to them. It offers all the features you’d expect from a calendar app and even has a dedicated Birthday view, which is great for people like me who have issues remembering dates.The app also bundles in a Tasks section, like a lot of other calendars, and shows a list of all my calendars at the bottom of the screen, making it easy to show or hide specific ones. I also really like the floating action button that’s customizable — I can decide which pages it appears on and which actions show up when I tap it.Business Calendar 2 is free, but there’s a premium version that comes with all sorts of extra features. These include access to over 20 themes, a weather forecast in specific views, the ability to add attachments such as images and documents to created events, and more. A monthly subscription will set you back $0.99.
One Calendar
Mitja Rutnik / Android AuthorityThis app supports all sorts of calendar services, so if you already have one set up somewhere, you should be able to connect it with One Calendar. What’s interesting is that it also has a tasks feature, although a bit differently than most other services. One Calendar connect to a dedicated task management app.
You have to download a dedicated app for it, and whenever you want to add a task in One Calendar, you get redirected to the app. You can still see all the tasks you’ve made in calendar view, of course.Outside of that, all the major calendar-related features are available, so you should feel right at home. The design is simple and intuitive, and I really like the ability to set custom themes to brighten up the look. The app is free and doesn’t contain any ads, but there’s a premium version available with a few extra features.
These are my top five Google Calendar alternatives, although there are plenty of other great options out there. Which ones would you recommend and why? Let me know in the comments.
Thank you for being part of our community. Read our Comment Policy before posting.” temperature=”0.3″ top_p=”1.0″ best_of=”1″ presence_penalty=”0.1″ ].99 per month, unlocking additional features such as over 20 themes and weather forecasts.
One Calendar
One Calendar supports a wide range of calendar services, making it easy for users to connect their existing calendars. It features a unique task management system that requires a separate app for task creation, although users can still view their tasks within the calendar interface. The design is intuitive and allows for custom themes, adding a personal touch. The app is free and ad-free, with a premium version available for those seeking extra features.
These five alternatives to Google Calendar offer diverse functionalities and designs, catering to various user preferences. Each option presents unique advantages, making them worthy of consideration for anyone looking to enhance their scheduling experience.
5 apps I recommend you use instead of Google Calendar
Google Calendar has established itself as a reliable tool for many, offering a free and user-friendly interface that integrates effortlessly with other Google services such as Gmail, Drive, and Tasks. The recent integration with Gemini allows users to create calendar entries through simple prompts, enhancing its functionality. However, despite its advantages, the platform is not without its drawbacks. Users often find it visually unappealing, lacking the aesthetic appeal that many modern applications boast. Additionally, the absence of natural language processing means users must manually input dates and times, a feature that has become standard in many competing tools. Concerns over data privacy also linger, as some users hesitate to entrust their information to a tech giant like Google.
For those contemplating a shift away from Google Calendar, several alternatives offer unique features and benefits. Here are five noteworthy options:
Proton Calendar
For individuals prioritizing privacy, Proton Calendar stands out. With end-to-end encryption, users can rest assured that their data remains confidential, even from the company itself. The design strikes a balance between simplicity and personality, featuring purple accents and engaging icons. While its integration with third-party services is limited due to its privacy focus, it works seamlessly with Proton’s own offerings, such as Mail and Drive. The free version allows for three calendars per account, but a subscription starting at .99 per month unlocks additional features, including the ability to share calendars.
Notion Calendar
Notion users will find the Notion Calendar particularly appealing, as it allows seamless integration with existing databases. Users can edit and access their calendars with a single click, and the app supports features like shared calendars and scheduling links for meetings. The desktop version offers convenient pop-up notifications for quick access to scheduled calls. Its design is both simple and visually appealing, and it supports multiple time zones, making it ideal for international teams. However, the full benefits of Notion Calendar are best realized by those already using Notion, as the integration is a significant advantage.
Any.do – To-do List & Calendar
Any.do is primarily recognized as a task management application, yet it also functions as a calendar. This dual functionality is ideal for users looking to consolidate their task management and scheduling needs. The app integrates with major calendar providers, allowing for a smooth transition from Google Calendar. Tasks entered into Any.do automatically populate the calendar, providing a comprehensive overview of upcoming responsibilities. The design is user-friendly, though certain features such as color tags and recurring tasks are part of a premium plan starting at .99 per month.
Business Calendar 2
Business Calendar 2 offers a professional design that may appeal to users who prefer a traditional aesthetic. It includes all the essential features expected from a calendar app, along with a dedicated Birthday view to help users remember important dates. The app also integrates a Tasks section and provides a customizable floating action button for easy access to various functions. While the app is free, a premium version is available for [cyberseo_openai model=”gpt-4o-mini” prompt=”Rewrite a news story for a business publication, in a calm style with creativity and flair based on text below, making sure it reads like human-written text in a natural way. The article shall NOT include a title, introduction and conclusion. The article shall NOT start from a title. Response language English. Generate HTML-formatted content using
tag for a sub-heading. You can use only
,
,
,- , and HTML tags if necessary. Text: Andy Walker / Android AuthorityThe Day view with the bonus calendar above it.Don’t get me wrong, there’s a lot to like about Google Calendar. It’s free, easy to use, and works seamlessly with the company’s other services, including Gmail, Drive, and Tasks. It’s even integrated with Gemini, so you can do things like prompt it to make a calendar entry.However, the app does have its downsides. It lacks any visual flair whatsoever, which is a common theme among Google apps. It doesn’t support natural language processing, so you have to add in the date and time manually instead of just writing it out, like you can with most other tools these days. And the fact that it’s owned by Google is a concern for some, since not everyone trusts their data with the tech giant.If, for any reason, you’re thinking of moving away from Google Calendar, I have you covered; here are five of the best Google Calendar alternatives I recommend you check out.
Which Google Calendar alternative do you think is best?
20 votes
Proton Calendar
Andy Walker / Android AuthorityIf privacy is what you’re after, Proton Calendar is for you. Everything is encrypted, so not even the company can see any of your data. It’s a great start for those who don’t want to share their sensitive info with big tech.The design is great as well. I really like how Proton managed to keep it simple and clean yet added a bit of personality to it through purple accents and interesting icons. You don’t need much to make the design pop — just a few details make a big difference.It has limited integrations with third-party services due to its privacy focus, but it does work well with Proton’s own services, including Mail and Drive. It’s free to use, but there’s a limit of three calendars per account. If you want more — up to 25 — or if you want the ability to share them with other people, you’ll need a subscription that starts at $9.99 per month.
Notion Calendar
Andy Walker / Android AuthorityIf you’re a Notion user like me, this app should be at the top of your list. You can connect it to your databases set up in Notion and then edit them or open them up in Notion with a single click. You also get all the usual features, including the ability to share a calendar and create scheduling links for meetings, giving people the option to choose a time that works for everyone.
Don’t want to miss the best from Android Authority?
I love how the desktop version offers pop-up notifications, allowing me to quickly join a scheduled call with just a click. I also appreciate that the app is free and supports multiple time zones, which is a must for me since I work with an international team. Then there’s the design, which is simple yet eye-catching at the same time. And unlike Proton, it connects to various third-party services — like those from Google — with ease.If you’re not a Notion user, the app loses some of its advantages over the competition since you won’t be using the integration between the company’s two apps. You can still give it a shot, and perhaps the ease of use, the design, and other great features related to video conferencing will convince you to make the switch.
Any.do – To do list & Calendar
Mitja Rutnik / Android AuthorityThis one is a bit different. Most people know Any.do as a task management app, similar to Todoist, Google Tasks, TickTick, and the rest of the gang. However, it’s technically also a calendar app — I mean, it’s in the name — despite that not being its sole or even main functionality.If you’re looking to combine a task manager with a calendar, Any.do is for you. It integrates with all the main calendar providers, so you can make the switch over from Google Calendar with ease. All tasks you add to the app automatically appear in the calendar as well, giving you a clear view of what’s coming.The app itself is very nicely designed. I used it for a few years before moving my task management over to competing services and was generally happy with it. However, while the app is free, certain features like color tags and labels, recurring tasks, and customizable themes are part of a premium plan that starts at $4.99 per month.
Business Calendar 2
Andy Walker / Android AuthorityThis app gives off an old-school, professional design that actually works, even though I’m more into modern designs that have a touch of personality to them. It offers all the features you’d expect from a calendar app and even has a dedicated Birthday view, which is great for people like me who have issues remembering dates.The app also bundles in a Tasks section, like a lot of other calendars, and shows a list of all my calendars at the bottom of the screen, making it easy to show or hide specific ones. I also really like the floating action button that’s customizable — I can decide which pages it appears on and which actions show up when I tap it.Business Calendar 2 is free, but there’s a premium version that comes with all sorts of extra features. These include access to over 20 themes, a weather forecast in specific views, the ability to add attachments such as images and documents to created events, and more. A monthly subscription will set you back $0.99.
One Calendar
Mitja Rutnik / Android AuthorityThis app supports all sorts of calendar services, so if you already have one set up somewhere, you should be able to connect it with One Calendar. What’s interesting is that it also has a tasks feature, although a bit differently than most other services.
You have to download a dedicated app for it, and whenever you want to add a task in One Calendar, you get redirected to the app. You can still see all the tasks you’ve made in calendar view, of course.Outside of that, all the major calendar-related features are available, so you should feel right at home. The design is simple and intuitive, and I really like the ability to set custom themes to brighten up the look. The app is free and doesn’t contain any ads, but there’s a premium version available with a few extra features.
These are my top five Google Calendar alternatives, although there are plenty of other great options out there. Which ones would you recommend and why? Let me know in the comments.
Thank you for being part of our community. Read our Comment Policy before posting.” temperature=”0.3″ top_p=”1.0″ best_of=”1″ presence_penalty=”0.1″ ].99 per month, unlocking additional features such as over 20 themes and weather forecasts.
One Calendar
One Calendar supports a wide range of calendar services, making it easy for users to connect their existing calendars. It features a unique task management system that requires a separate app for task creation, although users can still view their tasks within the calendar interface. The design is intuitive and allows for custom themes, adding a personal touch. The app is free and ad-free, with a premium version available for those seeking extra features.
These five alternatives to Google Calendar offer diverse functionalities and designs, catering to various user preferences. Each option presents unique advantages, making them worthy of consideration for anyone looking to enhance their scheduling experience.